A board portal is specialized governance software that safely and securely provides digital board packs to directors and the organisation’s secretariat. They are automated and speed up to facilitate better collaboration, enhanced discussions, and decision-making. They also help align all stakeholders in the same strategic direction.
They also save time and energy by reducing printing, couriering, email, and meeting preparation costs. The capability to access the board’s https://fitboardroom.com/best-practices-for-post-covid-19-board-meetings/ documents and send messages via an encrypted, secure in-app messaging system means that board members are in touch anytime, even when they’re not in the office. They can prepare for meetings, sign documents online and within the app and use the video conference integration for virtual meetings if they’re not able to attend in person.
What to look out for when selecting a portal for your board
Ask prospective vendors to provide demonstrations, and complete troubleshooting tips on their website. They will also be able to give you a comprehensive quote that covers all upfront and ongoing expenses. Pricing models can vary and be built around a flat price, per feature or by the number of users, therefore it is important to evaluate the different models.
The most critical criteria for a good board portal is strong security. It should secure data both during transport and in rest, and permit the control of authentication and access rights. It should also have a disaster recovery plan that includes a guarantee of uptime. It should also undergo periodic external audits to ensure the availability, privacy, and integrity.