As the disease continues to spread the spread of the disease becomes more difficult for nonprofit board members to meet in person to discuss crucial topics and provide strategic guidance. As a result, increasing numbers of organizations are opting to have online meetings during the crisis. While going digital may seem like an inconvenience but it can also be an excellent opportunity for non-profit organizations to make their meetings more efficient and effective.
Online meetings are not only more cost-effective, they are also more convenient for attendees. There is no hassle of battling traffic or schedules for meetings to coordinate, or travel stress that can cause attendees to be distracted during the meeting. This increases the likelihood of all board members attending virtual meetings and taking part in discussions.
A good program for managing meetings will allow you to record your meetings and store them. Even if you cannot attend the meeting in person, you can still access the documents and minutes later. You can then look over and assess your decisions and actions after the meeting.
Make sure you are prepared for your virtual meetings in advance to ensure they’re efficient and effective as they can be. This includes ensuring that the meeting is scheduled at an hour that is suitable for everyone. It is also important to make sure that everyone is in a quiet place to reduce background noise. It is also crucial to conduct a roll call at the beginning of the meeting to make sure that there is a quorum present. You should also use the voting features of the tool for meetings to ensure that everyone is engaged and avoid having to resort verbally or virtually to “show of hands”.
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