In-person meetings allow for more natural conversations and nonverbal cues, which are not possible in a virtual environment. With a little planning and effort, nonprofits can keep efficient meeting dynamics even when switching to virtual formats.
Virtual board meetings can be just as productive as meetings in person by using the best practices. Take note of the following suggestions to ensure that your meetings will be effective and enjoyable:
Comprehensive Preparation
Virtual meetings require more extensive preparation than sessions in person. A http://seboardroom.com/helpful-tips-on-how-to-run-an-effective-virtual-board-meeting/ detailed agenda, with clearly defined discussion topics and time limits for each topic should be distributed prior to the meeting so directors can look up any information they need and prepare questions or suggestions prior to the meeting begins.
Share Meeting Materials Early
It’s easy to lose focus in a virtual conference when you can easily check the internet or social media. It is important to send out all meeting materials, documents, and information at least one week prior to the meeting. This will to ensure that participants don’t waste valuable meeting time and will allow for more time to participate in discussions and participate in decision-making.
Use a virtual board administration software platform, like OnBoard to provide your board members with access to all the required materials and resources prior to the start of the meeting. By doing so you will avoid the common distractions of connectivity issues and technical issues that can derail or delay meetings. To avoid problems like these ensure that you have your board’s management software provider to test all equipment and links for each participant before the meeting.